Is PowerPoint dead? No but your presentation just might be!

Important health warning:

Have you ever been presenting at a seminar or conference and noticed your audience exhibiting one or more of the following symptoms?

  • Constant yawning
  • Slumping in their chair
  • Excessive mobile phone texting, tweeting and/or Facebooking
  • Sleeping, and in some cases snoring
  • In the worst case scenario, not even showing up at all

If you answered yes to one or more of these symptoms, your audience is exhibiting Soporific Seminar Syndrome (SSS). This is a very serious yet common disorder with one in five people in Australia suffering from it. The scary part is YOU may be the cause of this!

But how you ask? Your research is interesting, you are a great presenter and use more than one tone in your voice, you have accompanying slides… so why are you making your audience suffer?

Well luckily, I’m here to help!

Researchers have discovered the reason for SSS is Poorly Designed PowerPoint Presentations (or PDPPP). Luckily the condition can be reversed with a straightforward treatment – effective design. Please follow these simple tips so together we can rid the world of SSS.

1. Cut down on clutter

It is a common misconception presenters have that they need to put EVERY single word they are saying into their PowerPoint presentation. If it’s not every single word, it’s lines and lines of dot points. Your audience is trying to listen to you and read your slides at the same time. They are going to get distracted and confused if you have too much information and your slides are too cluttered. It’s even worse if you flick through your slides so quickly, they don’t even finish reading! Solution, cut down on the clutter. Chose one dot point that complements what you are talking about and stick with that! Better still use a photo. Your audience will have your full attention, and hopefully better understand and absorb what you are speaking about.


2. Use large readable words

This point goes hand in hand with the last. There is no point having small text that people won’t be able to see at the back of the room. Instead of losing their attention, lose the clutter and write with large readable words. The text below is size 18 compared to size 90. As a rule of thumb, never go under size 24 pt.


3. Pick the right colours

Colours that look good on your computer screen don’t always look effective on the big screen. Avoid using light colours on a white background and vise versa. Use contrasting colours for your background and text and avoid using more than 4-5 colours in total. If in doubt, stick with the basics – black and white! Finally, if you have the facilities, go and test your presentation on the projector.


4. Maximise the use of photos.

I can’t stress this point enough. Do as the late Steve Jobs would of done.

Have you ever watched one of his presentations and seen the screen full of dot point and sentences? No. He uses one image to illustrate exactly what he is talking about. And it’s memorable!


Image curiosity of

If you do intend to use photos, don’t crop it and place it in the corner, squeezed in amongst your dot points, maximize its use. Make it a full screen image and incorporate minimal text around it, if at all.


5. Use simple fonts.

This one is pretty self-explanatory. Steer away from detailed and fancy fonts. They look messy and cluttered on screen and make it harder for your audience to read. Stick with a sans serif font like Gill Sans, Geneva or Arial to name a few.


One last piece of advice, if you want your audience to engage more, set up a hashtag (for example #endingSSS) and encourage people to tweet with the hashtag during your seminar. People will be engaged (and not falling asleep), asking questions and promoting your research and research program.   

This special concoction of remedies will hopefully ameliorate the symptoms of SSS, acting through the PDPPP pathway. By eradicating Poorly Designed PowerPoint Presentations we will be free to live in a world where all presentations are engaging, enabling us to be inspired by our new learnings and tackle some real life health issues!


Written by Alana Pirrone-Savona
Media & Communications Officer for the Jack Brockhoff Child Health & Wellbeing Program
The University of Melbourne


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Using Social Media in a Research Environment.

Jack and Jill went up the hill to fetch a pail of water….but before they left, Jack logged onto Facebook to ask his friends where the best well was. Jill tweeted about their upcoming adventure with the hash tag #fetchingwater. They both checked in through their Facebook when they arrived on the hill and shared a photo of #fetchingwater through their Instagram accounts. Then Jack wrote a blog.

These days, it seems most of us can’t go through a day, or a couple of hours in my case, without using some form of social media. According to the Yellow Social Media Report 62% of internet users in Australia have a presence on social networking sites, with Facebook the clear leader. We are using social (social media) to catch up with family and friends, share photos, coordinate social events and one in five of us are using social for commercial purposes by following our favourite brands (Yellow Social Media Report). Given how powerful social is in connecting with others and sharing information, it was only natural that our research program here at The University of Melbourne should be on there!

So in late 2010, we jumped online.

One of our greatest challenges was finding our audience. We are a research only team funded by a philanthropic gift. We have a small number of PhD students but do not do any teaching or have much involvement with students at all. We have a niche research area of child health. Previous to any involvement on social our key outlet for completed research was journal articles, which would be published and circulated through academic contacts. If we were lucky we would get something published in a newspaper maybe once or twice a year. Journalists aren’t typically interested in anything that 1. They have heard before or 2. Doesn’t raise controversy or have an obvious dramatic impact.

So our aim was to firstly make ourselves known, create an online brand and raise awareness of our little program. Once we had done this we wanted to increase our engagement and interactions with our followers.

I have to admit, it hasn’t been all roses and daisies, and we still have a long way to go, but this is what we have learnt.

  1. Social is ALL about engagement. Yes you want to promote your brand but endless self-promotion without generating conversation can push people away. It is absolutely fine to post about projects and people but don’t forget to pose questions, reply to others’ posts, and share similar content. The rule of thumb is 20/80. 20% posting your content, 80% interacting with others. Before you post consider ‘Why do I care and why would they share?’ Search for people talking about you or your content and interact with them!Image
  2. ‘You must entertain in order to educate.’ Not all your content needs to be serious. This point goes hand in hand with point 1. Part of our social media strategy includes about 2-3 ‘fun’ posts related to research per week. Given that much of our audience are academics, this is something they can relate too. Some great examples that have worked for us are PhD comics and regular posts about ‘Why writing a thesis is harder than having a baby’ (Point 1. Three months before your due date, your doctor doesn’t say ‘’I want you to go back and re-do the first trimester’s work”).  It’s funny and when people can relate they like and share. And bingo, you have increased your reach! Any new fan obtained through a ‘fun’ post will be new eyes when the next informative post goes out.Image
    (Image thanks to
  3. Maintain a constant presence. You see, with Facebook’s algorithms, the less you are on Facebook, the less someone interacts with you. The less someone interacts with you, the less likely they will see your content in their news feed. If you are going to invest in social media, make sure you commit. At least 1 post per day (or two).
  4. Create a voice. Give your social a voice. Create a persona. People will relate to you and your content more if they feel it comes from a person and not a robot/machine. The reason we have entered into the blogosphere is to show people our personal side and share with people just why we love our job.  Right now you are learning about my job and the triumphs and tribulations of it. Hopefully this will make you take a look at our social pages too, maybe even our website? If I’m lucky you may just share! Bang, I’ve done my job.
  5. Plan, plan, plan. My final piece of advice is to plan. This way you can keep a constant presence on social without flipping out and resorting to posting nonsense just for the sake of it. Have a conversational calendar that outlines discussion topics for the next few weeks or months. This plan will reduce the burden on staff and they will be approached in advance for material that will be posted. Particular content can be allocated for particular days of the week to maintain consistency. Additional breaking news can be put up as an extra post/tweet.

What kind of content has worked for us? Photos of staff, project and participants (make sure you have consent!), short videos, ‘fun’ posts (as previously discussed), tips from PhD students, expert perspective, upcoming seminars, and conferences and publications.

Be prepared. Have a thick skin. Respond to everyone. Delete spam.

So don’t view social as a challenging hill to climb. Be like our modern day Jack and Jill. Use social as a means to an end. There is very little danger that you will fall down and break your crown – and if you do you can tweet for a doctor: #crackedskull

Written by Alana Pirrone-Savona
Media & Communications Officer for the Jack Brockhoff Child Health & Wellbeing Program
The University of Melbourne